After receiving bids last week on a request for proposal to replace the master control panel system at the Harvey County Detention Center, Sheriff's staff brought forward a final recommendation for the Harvey County Commission on Monday.
Following review by Sheriff Chad Gay, Detention Captain K.C. Kersenbrock, County Administrator Anthony Swartzendruber and Director of Finance Dan Bronson, Stanley Convergent Security Solutions Inc. was determined to be the preferred contractor over Syndaptic and KUBL Group (with Cornerstone Detention ruled out having not provided all the necessary information), partly stemming from recent work on the systems in McPherson and Sedgwick counties.
"They're familiar with detention facilities in our area," Swartzendruber said.
Estimating a cost of $200,000 in the budgeting process, the bid from Stanley came in at a total of $141,689, with the scope of the project to include a full replacement of the old master control panel system that was originally installed when the detention center was built 20 years ago. Currently, they system works off of two panels controlling a total of 256 intercoms, 193 doors and much more.
Kersenbrock noted the plan is to reuse the existing wiring for the system where possible, install 22" touchscreen monitors for operation of the master controls, ensure the new system can control what was run by the two existing panels and allow for expansion and other items that may make a more useful system — like an audio recording capability for the intercom system, which was an option included in Stanley's bid.
"You guys have chewed this over and looked at all the documentation that's been brought in; I'm comfortable with the recommendation," said commissioner Chip Westfall.
Approval for the project was unanimous among the county commissioners.
In other business, the county commission:
Scheduled the county employee picnic for Sept. 24 at Camp Hawk.
Was notified that KCAMP is seeking nominations for individuals to serve on its board of trustees, with four current board members' terms expiring (and three seeking re-election). Qualifications and applications were provided to the county commissioners.
Received a reminder of the Regional Economic Area Partnership leadership summit from 9 a.m. to 4 p.m. Aug. 31 at the Wichita State University campus. Swartzendruber, Bronson and Westfall plan on attending.
Had several questions answered from last week's meeting, with Westar informing the commission that isolation of the electric grid for a planned substation in Burrton would depend on where the outage is and that 1,844 customers are currently served by the substation. Swartzendruber also provided some detail on the drop in the sales tax collections for the second quarter, with the three main areas coming in lower including retail trade, food services and county collections.
Approved an amendment to the agreement with the Boy Scouts of America for the Trappers Rendezvous, changing the deadline for cancellation from 30 days prior to the event to 90 days prior.
Approved the progression of work to repair the roof of the County Courthouse for a total of $61,957.50 (contracting with Wray Roofing, as recommended by KCAMP), waiving purchasing policy and authorizing the county administrator to sign.
Learned that Cathy Rankin is celebrating her 40th anniversary working in dispatch for Harvey County 911.
Heard that the tank fishing at the Harvey County Fair went well over the weekend, with Stuart Scott helping arrange that for the parks department.
Received an update on the Silver-Haired Legislature from Harvey County Representative Wayne Valentine, who noted eight issues have been recommended to take to Topeka in the first week of October (to be addressed in a session with state officials). Valentine was part of a group that recommended the repeal of the tax lid to be one of the issues addressed.
Approved a conditional use permit for zombie hunting across several properties just east of the intersection of NE 36th Street and Webb Road, hearing no complaints from all the affected parties.
Approved Resolution 2017-14 requesting to vacate certain roads and alleys in the west portion of Patterson Town Site, including portions of Main, Lake and Kansas streets, and an adjoining stretch of alley between SW 81st and SW 84th streets. The county has taken lead on the request, which was originally made by Lake Township, but commissioner Randy Hague questioned if it should be responsible for the fees (publishing public notice, mailing notice, etc.) associated with the request given that it originated with the township.
Received and officially read in three bids for the RCB Replacement Program, to replace five bridges in the county, from Klaber Construction ($514,056.29 total), Reece Construction ($372,474.40 total) and Hwa Davis Construction ($381,704 total). Bids included prices for base work and two alternate projects. The bids will now be reviewed by staff in the Road and Bridge Department, with Superintendent Jim Meier to return with a recommendation at a future commission meeting.